Introduction to EventDay Evaluations

Built into EventDay is the ability to collect both anonymous and named (from tickets) evaluations. Setting this up is easy, fast, and you’ll be collecting data in just a few minutes.
This screencast walks you through setting up a new eval from scratch, and is meant to be an introduction to Evals in General.
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How do I create an EventDay Account?

It is dead simple to create an account. Just sign-in using an existing email or social account (such as Facebook). We take it from there.

This way you don’t have to remember yet another username and password! ( Try it Now)

EventDay Sign In

Add BCC’s to all Email Templates

We have added a nice new feature that let’s you get a blind carbon copy (BCC) for each Email Template. A template is the mail merge template you setup, that will later get used as part of a transaction (like a Confirmation Email). Say you have an invitation only VIP ticket, and 20 invitations have been sent out for that ticket. You can put yourself, or the event owner (or both??) on the BCC line highlighted below. Simply comma separate a list, and you’re good to go. This way, when you Super VIP accepts your registration, you’ll get a copy of the email confirmation.
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Before and After: It’s the Little Things

As an Event Planner, sometimes you work on something for so long, and you put so much effort into the big things. You also watch that little things don’t fall through the cracks. So much time and energy we spend on our Events. As Event Planners, THAT’s what we do right? We solve problems, and as Event Planners, we won’t give up until it’s perfect. We strive for perfection. We are perfectionists. That’s what makes us great.

For Example. Big Things. AV. F&B. Travel. Speakers. Sponsors. You work on these BIG details for many months. Little things (but equally important). The Chairs being straight. Clean carpet. Directional Signage that is angled just right. Plates and Utensils laid out to avoid bottlenecks. Big things and little things all matter equally, to pull off an amazing event.

Today, we’re releasing a little, tiny, teensy, weensy feature, that makes a BIG deal. This feature didn’t take weeks or months to plan, it took just a few minutes to execute, but it’s going to make all our lives better, saving us just a few seconds here and there. To the average person, they might think this is no big deal, but as an Event Planner, I hope you can share with me, the excitement and satisfaction, and clarification this new feature brings. Wow, that’s some build up! The Feature: “Better Row Highlighting”. Wait? What? Take a look. This is before January 12th, 2014.

EventDay Old Row Highlighting

And this is after (today). We’ve always had row highlighting, but for some reason, over the last four years, the row highlighting has been almost the same color as the alternating row (light gray). Now look below, at how crisp and clear, you can instantly tell what row you’re working on.

EventDay New Row Highlighting

Now when I look at any table/grid in EventDay, I can easily see what actions I’m taking, just because of a better row color highlighting. This makes me feel like I just walked into the Biggest Event of my life, and I see all the chairs are perfectly aligned. I know there is a lot of other details for my Event to be flawless, BUT, the instant satisfaction of seeing those chairs so perfectly aligned makes me so happy and … well … if you’re an Event Planner, you know what I’m talking about. For everyone else, we now have better row highlighting!


Adding Ticket Holder Notes

As a team working on your event, it’s great to keep notes on your attendees. Notes about a conversation on the phone, or a cancellation, or substitution. Or … well, whatever you want really. EventDay has a nice feature that let’s you not only add notes, but also find those notes quickly on a specific ticket.

On Demand Badge + Multi Document Printing

Do you ask your event Attendees: “Will you please fill out this form?” when they arrive? Maybe it’s a Media Waiver, or Meal Preferences, or something else? If you do, it’s probably slow and painful, and you’ll love this new feature!

EventDay now has the ability to Print on Demand, additional Mail-Merged Documents as your attendee arrives. So right next to the Name Badge (also printed on demand) is the second, or third, or Nth document you needed to print.

AND IT’S MAIL-MERGED 🙂 so that means the attendee doesn’t have to fill out the form with all the data you already collected during registration.

Print. Sign, Go.

Fast and Faster, just the way we like it.

To use this feature … setup a document under Settings / Documents. For the Mail Merge we use a combination of XML, XSLT, and SVG, which get’s a little nerdy, but it get’s the job done.

Once you have your document saved, head over to Tickets > (Edit Ticket) > Triggers, and add a new Trigger. You’ll probably use “Tendered” which fires when the user checks in, and add a document print trigger, select the document you just created, and click save.


You could also take advantage for this, on a COMPLETE trigger, and print a shipping label in your warehouse? This would help you automate fulfillment if you’re sending something to each attendee. As each ticket is “Completed” (just after “Pending”) the print job would fire.

It’s really nice, and we’re getting great feedback from our customers on this feature.


Moderation: Yeah, we have that!

Problem Statement: You have 50-20000 people in a room or stadium, and you want to accept questions from the Audience. We have a Public, a Semi-Private, and an in room only Private solution, to the age old Moderation problem. Here is a quick run down of each solution.

Public: Use a twitter hash tag. Our moderation tool allows you to monitor twitter for a search phrase, and “Approve” comments. These approved comments show up on a monitor, or the projector, for the panel to answer.

Semi-Private: Use texting ( AKA, SMS ). We can assign a private SMS number for people to Text in Questions. If this number is only given out to people in the room, it’s pretty safe, but can still be leaked. Again, approved questions can be surfaced to any monitor or even the main projector.

Private – In this room only: We scan badges as people come into the room. This “checks them in” and then using the Mobile Application for Windows Phone, Android, or Apple, private questions can be submitted.

Please contact us if any of this is interesting for you to use, at your event or conference!